Monthly bookkeeping
A steady monthly close so your books stay current, reconciled, and ready for decisions.
- Bank and credit card reconciliation
- Transaction categorization with review
- Monthly financial statements
- Clean handoff for your tax preparer
Bookkeeping by Fire & Forge
Clean books for service businesses that need numbers they can trust.
Monthly bookkeeping, cleanup, and QuickBooks support for owners who are tired of guessing where the money went. We keep the books current so your tax preparer, lender, and future CFO work all start from clean numbers.
- QuickBooks Online
- Monthly close
- Cleanup support
What we do
Bookkeeping that stays useful after tax season.
The work is practical: reconcile the accounts, clean up the file, and send financials that make sense to the person running the business.
Cleanup and catch-up
Behind by a few months or a few years? We rebuild the records and get the file usable again.
- Historical transaction review
- Account cleanup and error correction
- Missing statement and balance tie-outs
- Tax-ready books after cleanup
QuickBooks setup and support
Set up the system around how your business actually runs, then keep the workflow simple.
- QuickBooks Online setup support
- Chart of accounts cleanup
- Owner-friendly reporting structure
- Process improvements for repeat work
Your books, handled
This is not just data entry. It is the financial foundation.
Good bookkeeping should do more than make tax time less painful. It should give you current numbers, fewer surprises, and a cleaner path into pricing, hiring, cash flow, and growth decisions when the business is ready for that.
Current books
Cleaner decisions
Tax-ready records
Pricing
Simple monthly plans, scoped to the work.
Bookkeeping depends on transaction volume, account count, payroll, loans, A/R, A/P, and cleanup history. These ranges give you a starting point before the call.
Most common
Essential
For smaller companies under about $1M with straightforward monthly books.
$300-$500/ month
- Monthly bank and card reconciliation
- Expense categorization and review
- Monthly financial statements
- Email support for bookkeeping questions
Best for: Under about $1M revenue, simple chart of accounts, steady monthly volume
Professional
For businesses over about $1M or with more activity, accounts, and moving parts.
$500-$850/ month
- Everything in Essential
- Light A/R and A/P tracking
- Monthly close checklist
- Basic management reporting
Best for: More complex chart of accounts, multiple accounts, crews, job activity, A/R, or A/P
Cleanup
For books that need to be rebuilt, corrected, or caught up before monthly work.
Scopedfixed fee
- Review of the current QuickBooks file
- Prior-month or prior-year cleanup
- Reconciliations and balance checks
- Tax-preparer-ready handoff
Best for: Owners who are behind, unsure, or preparing for tax season
How it works
A monthly rhythm you do not have to babysit.
Review the file
We look at your QuickBooks, bank feeds, statements, and current workflow so the scope is grounded in reality.
Clean the month
Transactions get categorized, accounts get reconciled, and odd items get flagged before they become bigger problems.
Send useful reports
You get clear monthly financials and a plain-English note on what needs attention next.
Who it is for
Built for owners who need the numbers cleaned up before the next decision.
Good fit
- Home-service and local service businesses
- Owners using or moving to QuickBooks Online
- Businesses behind on monthly reconciliations
- Teams that want better financials without hiring in-house
Probably not the fit
- You need tax filing as the primary service
- You want the cheapest possible monthly option
- You need daily in-house accounting coverage
- You do not want to share statements or answer cleanup questions
Frequently asked
Bookkeeping questions, answered straight.
Pricing, cleanup, QuickBooks, and how the monthly rhythm works — the practical answers before you book.
Most businesses land between $300 and $850 per month. Essential plans ($300-$500) fit companies under about $1M with straightforward books. Professional plans ($500-$850) fit businesses with more volume, accounts, payroll, A/R, or A/P. Cleanup and catch-up work is quoted as a scoped fixed fee after we review the file, so there are no surprise hourly bills.
Bank and credit card reconciliations, transaction categorization with a human review pass, monthly financial statements, and a plain-English note on anything that needs your attention. At tax time, your preparer gets clean records instead of a shoebox.
Yes — that's normal, and it's usually where we start. We review the current QuickBooks file, scope the cleanup as a fixed fee, rebuild and reconcile the history, and then roll into monthly bookkeeping so it never piles up again.
QuickBooks Online is our home base. If you're on spreadsheets, desktop software, or another system, we can help you move to QuickBooks Online and set it up around how your business actually runs.
No — we work alongside them. We keep the books clean and current all year, then hand your tax preparer reconciled, tax-ready records. We don't file taxes, so there's no conflict with the relationship you already have.
Yes. We're based in West Chester and serve Chester County and the greater Philadelphia area, and because the work runs on QuickBooks Online, we support service businesses anywhere in the US remotely.
Book a 15-minute call or send a note and we'll reply within one business day. After a quick look at your QuickBooks file we'll give you a clear scope — most clients have a plan within the week.
Let's talk
Send the bookkeeping mess. We will tell you what it needs.
Bring the current state of the books, even if the answer is messy. The first call is about fit, scope, and the simplest next step.
Prefer to talk it through? Call (484) 999-3347. Based in West Chester — serving all of Chester County.
Book a 15-min call
Pick a time on the calendar
Good for a first pass on monthly bookkeeping, cleanup, or QuickBooks setup.
Or send a note
Tell us where the books stand
A few details help: months behind, QuickBooks status, account count, payroll, and whether you need monthly support after cleanup.